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Looking for the best landlord software in the UK? We compare most reputable UK property management solutions in 2026 like Landlord Vision, Arthur Online, Hammock, Rentila, and Property Hawk. Our guide puts them head-to-head across features like rent collection, MTD compatibility, maintenance tracking, and scalability.
Managing rental property means juggling a wide range of responsibilities from accounting and tenant communication to legal compliance and property maintenance. Today, the rental market faces increasing scrutiny and regulation, making it a more complex time than ever to be a landlord.
That’s why property management software has become such an invaluable tool. The right platform acts as your secret weapon, helping you to automate time-consuming tasks, streamline operations, stay organised, and grow a successful property rental business.
Whether you’re managing a single student let or a growing residential portfolio, online property management software helps reduce admin and improve control. If you are not yet using landlord software, this article lists popular tools available to UK landlords, along with key features, benefits, and advice on what to look for when choosing the right solution for your portfolio.
What is Property Management Software?
The term ‘Property management software’ covers the digital tools that help landlords and agents organise, track and automate the everyday tasks of running rental properties. It brings together functions like rent collection, expense tracking, maintenance logging and document storage into one system, so you spend less time on admin and more time managing your portfolio.
For landlords, this matters because it reduces errors, keeps you compliant with legal obligations and provides a clear overview of your rental business at any time. Instead of juggling spreadsheets, emails and paper files, everything is centralised and accessible from anywhere.
Typical use cases include sending automated rent reminders, storing gas safety certificates, tracking property-related expenses for tax purposes, and generating financial reports. For growing portfolios, property management software is the most efficient way to stay in control.
Key Features UK Landlords Should Look for
Each solution featured in this article offers a slightly different set of features. Before choosing a platform, it’s important to evaluate which features bring the most value to your business. This helps you choose an option that meets your needs now, and still fits as your portfolio grows.To get the best value for money, focus on property management software costs and what you get for your spend. There’s little value in paying extra for an all-singing platform if your requirements are basic and your portfolio is unlikely to expand.
In this section, we’ll explore the key features to look out for when comparing property management software.
- Rent collection with UK payment integration: Look for software that supports BACS, Open Banking, and GoCardless to collect rent from tenants securely and efficiently. Automating the rent collection process helps minimise the risk of late or missed payments.
- Tenant referencing and Right to Rent checks: Some landlord software offers integrated tenant screening and Right to Rent functionality, helping landlords vet tenants quickly and comply with UK rental laws.
- Tax and accounting support: Save time by opting for software that can manage all your financial obligations in one place, including Making Tax Digital (MTD). Save hours on bookkeeping with tools like live bank feed imports, digital receipt scanning, and automated reporting.
- Compliance management: Stay on top of legal obligations with secure cloud storage for important documentation like gas and electricity safety certificates and EPCs. Integrated calendars and reminder tools can be used to record and track important compliance deadlines, helping to avoid costly penalties.
- Maintenance tracking: Receive reminders when property maintenance checks are due and log and manage repairs and maintenance requests from one central location. These tools help you to stay on top of property maintenance tasks, keep tenants happy, and maintain your property’s value.
- Tenant communication tools: Some landlord software offers in-app messaging or email integration, helping you stay organised by centralising tenant communications and keeping a log of all interactions.
- Document storage, templates, and e-signatures: Secure, cloud-based storage helps landlords keep important documentation organised and easy to access. Some software also offers ready-made legal document templates to help you maintain compliance with ease.
- Portfolio scalability: Choose software that doesn’t just meet your needs now but is also capable of supporting your business as it grows and evolves.
- Mobile and desktop access: Look for software that works seamlessly across all devices to enable you to manage your property anytime, from anywhere, with ease.
Top Property Management Software for UK Landlords (2026 Picks)
Researching and comparing property management software options takes time, but it pays off. Landlord software is designed to make your job easier, but the wrong software leads to inefficiencies and avoidable stress.
Below, you’ll find a roundup of popular property management software solutions used by UK landlords. Compare key features and pricing to find the best fit for your portfolio and operating style.
1. Landlord Vision
Best for: UK landlords with growing portfolios who want compliance confidence, operational control, and clear financial visibility
Landlord Vision is a UK-focused property portfolio management platform built for serious landlords who have outgrown spreadsheets and paperwork. It suits landlords running rental property like a business, with desktop-first workflows and tools designed around UK requirements.
Landlord Vision combines accounting and portfolio management in one dashboard. It offers live bank feeds, income and expenditure tracking, mobile-friendly receipt capture, and automated reports to support data-led decisions.
Landlords can streamline property administration by tracking tasks, documents, tenancies, and key compliance dates in one place. Built-in compliance alerts help you stay ahead of deadlines, while secure cloud-based document storage keeps paperwork organised and easy to retrieve.
Overall, Landlord Vision comes equipped with comprehensive accounting tools, is MTD ready, provides excellent scalability for growing portfolios, and has an excellent UK based support team.
Trusted by thousands of UK landlords, the platform is used to manage over £2.9bn worth of rental property, providing a scalable solution for landlords with expanding portfolios.
Key Features
Landlord Vision comes backed with a vast array of features spanning across account management, finance management, portfolio management, task management, and their reporting suite.
Below, we’ve detailed some of the software’s key features.
| Feature | Description |
| Automated rent tracking and expense management | Automatic rent schedules per tenancy, so you always know what is due, paid, or overdueReal-time arrears visibility across tenant, property, and portfolioProperty-level expense tracking with clear categorisationReceipts and invoices stored with each expense, so records stay tidy for tax and compliance |
| Bank integration and reconciliation | Secure UK bank connections with support for multiple accountsAutomatic transaction imports with continuous updatesProperty-aware matching for rent and expenses, reducing manual reconciliationClear audit trail, so reviews stay straightforward for you and your accountant |
| Profit and loss reporting | Property-level profit and loss, with drill-down into cost categoriesPortfolio-level performance views, so you spot underperformers fasterTime-based reporting with monthly, quarterly, and yearly views, plus period comparisonsAccountant-friendly exports, reducing end-of-year clean-up |
| Reporting suite | Financial and operational reporting in one place, built for portfolios rather than generic accountingVisibility across receivables, payables, cash position, and occupancy, using the same underlying dataReports built from rent tracking, expenses, and bank-reconciled transactions, avoiding multiple versions of the truthFinancial and operational reporting in one place, built for portfolios rather than generic accountingVisibility across receivables, payables, cash position, and occupancy, using the same underlying dataReports built from rent tracking, expenses, and bank-reconciled transactions, avoiding multiple versions of the truth |
Pricing
Landlord Vision pricing is spread across four key plans.
| Plan | No. of tenancies included | Price per month |
| Starter | 4 | £19.97 |
| Standard | 10 | £29.97 |
| Premium | 15 | £39.97 |
| Enterprise | 25 | £84.97 |
Learn more about Landlord Vision’s pricing and plans.
Who does Landlord Vision work for?
As an all-in-one property management platform, Landlord Vision can help with a wide range of use cases. We’ve listed and described key use cases below.
- Buy to let landlords: Full accounting and portfolio management with live bank feeds, income/expenditure tracking, tax reporting, and deadline reminders. Ideal for buy-to-let investors who want to optimise their return on investment.
- HMO: Room-level tenancy management, individual rent schedules, plot ownership, mail-merge communication, and compliance tracking.
- Social Housing: Tenant data and arrears tracking (including LHA), correspondence logging, invoice/email automation, and auto-generated reports. Can comfortably support compliance for large-scale social housing operations.
- Housing Associations: Tools to streamline tenancy and unit management, deadline alerts, certificate tracking, and cloud access.
- Local Authorities: Task tracking, safety compliance alerts, document storage, and tenant communications.
- Student Landlords: Multi-tenant tenancy setup, irregular rent scheduling, automated reminders, e-signatures, and robust account tools. Perfect for managing student lets with high turnover and varied payment patterns.
- Commercial: Unit-based profit and loss, quarterly rent invoicing, balance sheet and cash flow reporting, compliance task management, and e-signatures.
- Property Accountants: Advanced tax and cash/accrual reporting, aged receivables/payables, balance sheets, capital apportionment, multi-client portfolio access, MTD compatibility, and live bank feeds.
Why Landlord Vision is great for growing portfolios
Once you manage more units, more bank activity, and more compliance dates, manual admin creates gaps. Landlord Vision keeps rent, expenses, banking, and reporting connected, so portfolio oversight stays stable as you scale.
Book a free demo to start saving time and money on property management with Landlord Vision.
2. Arthur Online
Best for: Medium to large-sized property portfolios.
Arthur Online is a cloud-based platform designed to save landlords time and money by streamlining property management using bespoke workflows and automation tools. It is built to support various types of landlords, including letting agents, self-managing landlords, student landlords, and social housing landlords.
Arthur features live bank feeds and is fully integrated with online accounting software Xero, providing landlords with an up-to-date and accurate overview of their financial status and business performance at all times.
It is also the only property management software out there that offers dedicated apps for all stakeholders, providing one central, user-friendly platform where everyone can communicate with each other and gain access to the information they need.
Pricing
| Plan | No. of tenancies included | Price per month |
| Standard | 50 | £70 |
| Professional | 60 | £96 |
| Enterprise | 70 | £126 |
Strengths
- Comprehensive end-to-end management
- Automation features
- Dedicated mobile apps for stakeholders
- Third-party integrations
3. Hammock
Best for: Landlords looking for bookkeeping tools.
Hammock is a specialist landlord software designed to help landlords monitor their rental income and expenses in real time and manage their quarterly tax submissions to HMRC. It is not an all-in-one property management software like Landlord Vision and Arthur; instead, it focuses solely on bookkeeping and tax management for landlords.
Designed for all ownership structures and tenancy types, Hammock was the first landlord software officially recognised by HMRC as Making Tax Digital (MTD) compatible. The platform is designed to make the transition to online tax submissions as simple and stress-free as possible.
Pricing
| Plan | No. of tenancies included | Price per month |
| Basic | 3 | £5.99 |
| Standard | 10 | £11.99 |
| Plus | 20 | £19.99 |
| Beyond | 21+ | £27.30 |
Strengths
- MTD compatible
- Real-time bookkeeping and automation
- Mobile receipt scanning
- Affordable pricing plans
4. Property Hawk
Best for: New landlords looking for a budget-friendly solution.
Property Hawk is a free landlord software designed to help new and small-scale landlords manage their rental properties. It offers basic tools required to get organised and run an efficient rental business, including rent tracking, task reminders, document templates, and a digital rent ledger.
While it is a practical, entry-level solution, Property Hawk lacks the advanced features and automation tools that paid platforms offer. However, if you only have one or two rental properties and you’re looking for a budget-friendly solution to help you stay organised and meet basic legal requirements, it could be a good place to start.
Pricing
Property Hawk may be limited, but it’s completely free!
Strengths
- It’s completely free
- Free legal templates
- Digital rent book
- Tenancy management tools
- Reminders for upcoming tasks
5. Rentila
Best for: Small to medium-sized property portfolios.
Rentila is an all-in-one property management software designed for landlords with small to medium-sized property portfolios who want to streamline operations and keep on top of their legal obligations.
Its wide range of tools and user-friendly interface help landlords to reduce admin, keep up-to-date accounts, maintain compliance with legal obligations, and maximise ROI. Key features include legal templates, a messaging system, a digital archive, accounts management, and electronic rent receipts.
Pricing
| Plan | No. of tenancies included | Price per month |
| Free | 1 | Free |
| Silver | 5 | £4.90 |
| Gold | Unlimited | £9.90 |
Strengths
- User-friendly interface
- Mobile app available
- Affordable plans
- Live chat customer support
6. Landlord Studio
Best for: Landlords who want a lighter bookkeeping-first tool with portfolio tracking.
Landlord Studio is a simpler landlord software option aimed at landlords who want to stay on top of rent and costs without running a full operational platform. It works well as online property management software for day to day financial admin, especially if you are moving away from spreadsheets and want cleaner, more consistent records.
It focuses on rental income and expense tracking, basic reporting, and practical portfolio oversight. You can keep key documents organised, monitor performance over time, and stay more in control of property administration without adding lots of process overhead. It tends to suit smaller, hands-on landlords who want clarity on numbers, but do not need advanced workflow tools.
Pricing
Plans start from £0 per month, with higher tiers based on portfolio size and features.
Strengths
- Quick setup
- Clear income and expense tracking
- Useful for straightforward portfolios
7. OpenRent
Best for: Self service letting tasks, advertising, and referencing.
OpenRent is best seen as a self service letting platform rather than full landlord software. It is popular with UK landlords who want to advertise a property, find tenants, and manage the setup stage without paying traditional agency fees. If your priority is tenant find, referencing, and getting a tenancy live quickly, it is often one of the first tools landlords consider.
Alongside listings, OpenRent offers paid services such as tenant referencing and a tenancy creation flow, which helps landlords handle key admin steps in one place. Some landlords use it as a front end for tenant acquisition, then pair it with separate property management software for ongoing rent tracking, expenses, compliance reminders, and longer-term portfolio reporting.
Pricing
OpenRent uses one-off fees for services, rather than ongoing subscription charges. Referencing is listed at £30 per reference.
Strengths
- Strong for adverts and tenant-find workflows
- Pay only for the services you use
- Useful for hands-on landlords
8. PayProp
Best for: Rent processing and client-accounting style workflows, often used by agents and managers.
PayProp is a platform focused on rent processing, reconciliation, and finance workflows, and it is often used by letting agents and property managers. For landlords, it tends to suit setups where rent flows, statements, and payment accuracy are the priority, especially when portfolio size or transaction volume makes manual processing slow.
It supports automated payment handling and structured reporting, giving users a clearer view of incoming and outgoing money. Because its strengths sit in finance operations, landlords who also want deeper property administration, document control, and compliance-led workflows often use PayProp alongside separate property management software, rather than relying on it as a single all-in-one platform.
Pricing
PayProp states pricing is based on portfolio size, with fees tailored to your business.
Strenghts
- Strong payment admin and reporting
- Useful arrears and reconciliation workflows
- Designed for scale
How to Choose the Right Software for Your Portfolio
While switching software is not the end of the world, it can be a major inconvenience. One of the most common reasons landlords end up switching software is poor scalability. Software that is not scalable can quickly become inefficient and frustrating to work with, limiting your portfolio’s growth.
That’s why it’s so important to think carefully about what features your portfolio needs both now and in the future to support long-term growth. Taking the time to think about where your business is headed will help you avoid the disruption of switching platforms later.
Key factors to consider include:
- Number of properties: Choose a platform that handles your current portfolio, plus headroom for growth.
- Your level of involvement: Self-managing landlords often need different workflows from landlords outsourcing day to day tasks.
- Budget: If your needs are basic and growth is unlikely, lower-cost tools may fit. If your portfolio is growing, expect higher property management software costs for stronger automation, reporting, and compliance features.
- Integrations: Connecting landlord software with other tools reduces manual admin and data entry errors.
- Growth plans: If you plan to expand, prioritise platforms designed for growing portfolios and more complex portfolios.
Try Landlord Vision: the All-In-One Property Management Tool for UK Landlords
Are you ready to start saving time and running a more efficient and profitable property rental business?
Landlord Vision makes life easier for landlords.
Book a free demo to find out how it works and take the first step towards a more streamlined, stress-free way to manage your property portfolio.
Frequently Asked Questions
Q: What is the best free property management software for UK landlords?
A: Landlord Vision offers a free 14-day trial of their all-in-one property management platform.
Q: Do I still need an accountant if I use Landlord Vision’s software?
A: Landlord Vision streamlines and automates bookkeeping and tax reporting, but it cannot replace professional advice. Many landlords who use Landlord Vision still have an accountant, especially those with large or complex portfolios.
Q: Is Landlord Vision property management software HMRC compliant?
A: Yes, Landlord Vision is fully HMRC-compliant for Making Tax Digital (MTD) for Income Tax Self-Assessment (ITSA). Once MTD starts, landlords will be able to use Landlord Vision to submit electronic updates to HMRC every quarter.
