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Running a property business is never straightforward. When you have a buy-to-let portfolio, you quickly realise you need to wear many hats all at once. From day-to-day you’re a managing agent, an accountant, a compliance specialist, a maintenance expert – all at once.
And as your property portfolio grows, so do the challenges. Regulations shift, tenants move on and deadlines pile up. Things get even more stressful.
Fortunately, there is a solution: buy-to-let property management software. Instead of juggling spreadsheets, paperwork and endless reminders, the right platform quietly handles much of that grind for you. It can automate the routine jobs, store all the important documents you need close to hand, and keep your finances and compliance deadlines ticking along without you having to constantly think about them.
In this guide, we’re looking at five of the best property management software solutions for buy‑to‑let landlords in 2025. Some are full‑scale management systems, others are simple bookkeeping helpers – but all of them have the same goal: to make life easier. We’ll run through their features, costs and benefits so you can decide which one suits the way you manage your rentals.
What Should You Look For in Buy‑to‑Let Software?
Before you dive into the comparisons, it’s worth thinking about what you actually need. Every landlord’s situation is different, and so are the tools on offer. Some platforms are feature‑packed and designed for growing portfolios; others keep things simple for those with just a couple of properties.
Here are some of the features you’ll come across – and why they matter:
- Cloud access: So you can log in from your laptop, phone, or tablet, wherever you are.
- Tenant & rental income tracking: Helps you keep tabs on who’s paid and who hasn’t.
- Maintenance logging: Makes it easier to record issues, assign jobs, and see what’s still outstanding.
- Tax reporting (MTD compliance): Takes the sting out of filing with HMRC by keeping everything in one place.
- Document storage: A safe, tidy home for tenancy agreements, EPCs, safety certificates and more.
- Communication tools: Centralises messages to tenants, contractors, or even your accountant.
- Bank feeds & reconciliation: Links straight to your bank to track income and expenses in real time.
- Automation & reminders: Sends nudges for inspections, safety checks or renewal dates – so nothing slips through the cracks.
Have a think about where you need the extra support . Which things occasionally fall through the cracks, or what will free up a lot of your time.
The Best Buy-to-Let Software for UK Landlords in 2025
After reviewing the most popular property management software options on the market, here are five standout platforms worth considering.
1. Landlord Vision
Best for: Landlords of all sizes looking for a UK-specific, all-in-one solution.
Landlord Vision is the complete property management system. As a comprehensive cloud-based platform created specifically for landlords in England, Wales and Northern Ireland, it’s designed to simplify every aspect of property management – from accounting software and tax reporting to tenant communications and compliance tracking.
Landlord Vision will help you stay organised and on top of their obligations with features like automated reminders, income tax manager, mail merge functions, receipt scanning. It’s also updated regularly, constantly evolving, so it adapts to changes in legislation. You’re not left in the lurch when new rules come in.
Pricing:
- Starter: £19.97/month (up to 5 tenancies)
- Standard: £29.97/month (up to 10 tenancies)
- Premium: £39.97/month (up to 15 tenancies)
- Enterprise: £84.97/month (up to 25 tenancies)
Key Features:
- Powerful accounting tools with live bank feeds and easy tax reporting
- MTD-compliant tools for seamless HMRC submissions
- Secure cloud storage for key documents, certificates and tenancy agreements
- Built-in reminders for compliance deadlines and renewals
- HMO and student housing functionality with room-by-room management
- Take a look at more of the BTL features here
Why it stands out:
Landlord Vision scales effortlessly – whether you own one property or one hundred – and its UK-specific approach means it reflects the regulations landlords actually deal with. The perfect software to scale your property investment.
2. Arthur Online
Best for: Bigger portfolios or landlords needing multi‑user access.
Arthur Online is aimed at landlords, agents and organisations managing larger portfolios. One of its biggest strengths is the dedicated apps for different users – landlords, tenants, contractors and accountants – so everyone can access what they need without endless email chains.
Pricing starts at: £70/month for up to 50 tenancies
- Professional: £96/month (60 tenancies)
- Enterprise: £126/month (70 tenancies)
Pros:
- Great for larger operations, including social housing and student lets
- Works with Xero for advanced accounting
- Great functionality for tenant communication and property maintenance
- Will manage a wide range of property management tasks
Cons:
- Steep learning curve
- Pricier than many options
- Support response times can vary
3. Hammock
Best for: Landlords who just want accounting sorted.
Hammock focuses purely on bookkeeping and tax management – perfect if you’re already organised with the day‑to‑day running of your properties but want to take the stress out of the financial side.
Pricing starts at: £5.99/month (up to 3 tenancies)
- Standard: £11.99/month (10 tenancies)
- Plus: £19.99/month (20 tenancies)
- Beyond: £27.30/month (21+ tenancies)
Pros:
- Real‑time income and expense tracking
- Fully MTD‑compliant for HMRC
- Affordable and easy to use
Cons:
- Limited to financial tasks (no tenant comms or document management)
- Few integrations beyond core accounting, like rent payments
4. Property Hawk
Best for: First‑time landlords and very small portfolios. Great free landlord software.
Property Hawk is simple, free and no‑frills. It’s not going to dazzle you with design, but if you have one or two properties and want a basic way to track rent and store documents, it does the job and will help you to manage your property.
Pricing: Free
Pros:
- Completely free to use
- Handy legal document templates
- Simple rent tracking and reminders
Cons:
- Old‑fashioned interface
- Minimal features
- No support if you get stuck
- Better for small time property investors
5. Rentila
Best for: Small to mid‑sized portfolios needing a balance of tools and affordability.
Rentila is a compact all‑in‑one platform that covers most of the basics – accounting, document storage, legal templates and messaging – without overwhelming landlords with features they’ll never use.
Pricing starts at:
- Free: Up to 4 tenancies
- Silver: £4.90/month (up to 5 tenancies)
- Gold: £9.90/month (unlimited tenancies)
Pros:
- Low‑cost plans
- User‑friendly interface
- Mobile app and live chat support
Cons:
- Limited reporting for more complex portfolios
- Not MTD‑compatible yet
How to Choose the Right Software
Before signing up, take a step back and think about:
- Do you want full management or just help with the numbers?
- How many properties do you manage now – and how many might you add a rental property or two in the near future?
- Are you dealing with HMOs, student housing, or single lets?
- What’s your budget?
- Do you want something simple, or are you happy with a more complex system if it offers more control?
Almost every provider offers a free trial – use it. You’ll quickly see which platform feels intuitive and which one feels like hard work.
Frequently Asked Questions
Do I really need buy‑to‑let software if I only have one or two properties?
Even one property creates admin: renewals, inspections, safety checks. The right software keeps you organised and saves you time. So while you may not need property management software, the right one could have a huge impact on your day-to-day operations.
Will this software help me with Making Tax Digital?
Yes – most leading options, including Landlord Vision and Hammock, are fully MTD‑compliant, so you can file tax returns directly to HMRC without stress.
Can I manage properties in Scotland with these platforms?
You can use the accounting and tracking tools anywhere, but be aware that legal templates and compliance reminders are designed for England, Wales, and Northern Ireland.
Is it easy to switch from one system to another?
Most providers allow you to import data, so while there’s some setup work, it’s rarely as painful as you might think.
Final Thoughts
Buy‑to‑let software is no longer a “nice to have” – it’s a huge time‑saver and an extra layer of protection against missed deadlines, compliance slips, or accounting mistakes.
For a complete, UK‑focused solution, Landlord Vision is hard to beat. But whether you need a full management suite or just a bookkeeping tool, there’s an option here that will make running your rental business simpler, faster and far less stressful.
