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Block management, sometimes referred to as leasehold or estate management, refers to the professional management and maintenance of residential buildings that have multiple units in them, like blocks of apartments or flats.
People who are responsible for block management, like block managers, managing agents, property managers, freeholders, RMC/RTM directors, have a lot of plates spinning at the same time, and there can be serious ramifications if they miss things. This can range from damage to your reputation, to legal action and fines.
In short – block management is something you need to get right.
This is why more and more people are turning to block management software. UK property management companies and individuals are discovering that this relatively inexpensive software can help them in so many aspects of block management. In this guide we are going to walk you through some different options to help you find the property management software for your business.
Top Block Management Software (2025)
1. Landlord Vision
Best for: Small Blocks or Freeholders
Landlord Vision is one of the leading property management software options in the UK. While it’s built its reputation on its flagship landlord tools, the software also offers block management functionality as part of that. This means that users can manage service charges, track shared expenses and communicate with residents using the tools that come as standard with Landlord Vision.
The real beauty of this software is how easy it is to pick up. Some larger systems require extensive training, but there is a clear focus on ease-of-use here. Every aspect is designed to save time – automated reminders, expense tracking, live bank feeds, communication tools, financial reporting. Those annoying repetitive tasks that take up too much of your time are automatically taken care of. All within a user-friendly interface.
Key benefits
- Easy to learn and navigate, even for first-time block managers
- Outstanding UK-based support team (often praised by name in reviews)
- Automated service charge accounts and reminders
- Affordable pricing and fast setup
- Resident portal included
Review Highlight:
“The software that landlord vision provides has genuinely saved me hundreds of hours over a year with simplifying everything from knowing where I stand financially to which contractor is due to complete a project.”
Trustpilot review
Pricing
Sign up from as little as £19.97 a month – book a free demo here
2. MRI Block Management
Best for: Large managing agents handling complex portfolios
MRI is a global property software solution that offers a comprehensive platform for block and estate management. This is usually aimed at professional residential managing agents that oversee complex portfolios. The big appeal is that it is highly configurable, so you can set it up to suit your portfolio exactly.
Where it excels is in the scale – it can cope with hundreds of units and mixed use developments, covering ground rent management, service charge budgeting, compliance requirements and financial data reporting. It takes time to get your head around this level of functionality, so it may not be for everyone, but the extensive range of features will benefit some property managers.
Pros
- Feature-rich with excellent reporting tools
- Scalable for large and complex property portfolios
- Resident communication and self-service features
- Strong financial compliance support
Cons
- Steeper learning curve
- Quote-based pricing and longer onboarding process
Review Highlight:
“The reporting and windowed setup is great for running multiple reports over and over.”
Capterra review
Pricing
Enterprise-level, custom pricing – quote-based only, tailored to portfolio size and complexity.
3. Resident
Best for: Small and mid-sized residential block management
Resident is a UK-based property management solution that has been designed specifically for block management. It’s a great solution for landlords that deal exclusively with blocks of apartments and flats.
It provides automated service charge accounting, maintenance tracking, document management and a clean online portal for residents. They are also known for their excellent customer service, so if you do come across a bug or two in the software, they will be able to get it sorted.
Pros
- Easy-to-use interface with minimal training needed
- Regular feature updates based on customer input
- Transparent pricing and good UK-based support
Cons
- May lack the accounting depth needed by larger agents
- Fewer third-party integrations than enterprise tools
Review Highlight:
“Continually grows giving more functionality – Good customer service with quick response times”
Capterra review
Pricing
Subscription pricing with tiers; estimated around £60–£100/month per block depending on size and features – exact quote upon request.
4. Blockman
Best for: Mid-sized block managers looking to for a simple-to-use software solution
Another dedicated block management software solution, Blockman positions itself as an easy-to-use platform without compromising on the features on offer. Everything you need, they say, in one place.
It includes service charge accounting, document storage, health & safety tracking, and Section 20 workflows. It’s tailored specifically to the needs of property management companies dealing with leasehold blocks.
Pros
- Designed specifically for UK leasehold compliance
- Straightforward interface
- Solid document and contractor management tools
Cons
- Dated interface compared to newer platforms
Review Highlight
“it is user friendly and provides every type of report you could possibly need”
Trustpilot
Pricing
Pricing starts from £195 a month, up to £450 per month for up to 2000 units. Larger plans available on request.
5. Flixflo
Best for: Agents or directors who prioritise repair workflows and safety compliance
Fixflo, as the name suggests, was originally designed for reactive maintenance workflows, but has since expanded to include a block management module. It will help you handle maintenance requests, compliance, help you schedule statutory, regulatory and planned maintenance, communicate with contractors and clients, and track audits.
While this is aimed purely at the maintenance side of things, it does integrate with other property management software, which will give you full functionality.
Pros
- Excellent maintenance and contractor management
- Built-in workflows for Section 20 and safety documents
- Works well alongside other software
Cons
- Less focus on financials and accounting
- Not a full standalone solution
Review Highlight
“Fixflo has cut out all unnecessary phone calls and arguments over responsibility with tenants / landlords. It has reduced our work by half!”
Trustpilot
Pricing
Price on request – quotes only – based on the number of units.
6. Block in a Box
Best for: Property managers looking for a simple, all-in-one software solution
Block in a Box is designed to help RTM and RMC companies self-manage their buildings without relying on external agents. It focuses on making service charge accounting, document storage and company admin accessible and affordable.
The idea here is to have everything in one place, and to make it as simple as possible. That does mean you lose a bit in functionality, but for non-professional property managers, this could be ideal.
Pros
- Simple, non-intimidating interface
- Company secretary tools included
- Very affordable
Cons
- Limited functionality for professional agents
- Less automation compared to bigger platforms
- Very little in the way of reviews available to the public
Pricing
Pricing on request
7. Propman (by Grosvenor Systems)
Best For: Property agents in need of strong accounting functionality in a full block management suite
Propman offers a full suite of tools that professional block managers will love. They integrate financial accounts, resident communication, maintenance schedules and document management all in one place. The accounting tools, in particular, are excellent.
It can all be customised to suit the needs of your property block, which does mean it can get quite complicated, and it takes time to get it perfect, but the end result is fantastic if you can get your head around it all.
Pros
- Full double-entry accounting and reporting tools
- Good training and UK-based support
- All-in-one platform with client portal
Cons
- More complex than lightweight tools
- Customisation takes time
Review Highlight
“it was clear that Grosvenor Systems offered both the system functionality and hands-on approach that I needed”
Grosvenor Systems website
Pricing
Quote-based pricing, reflective of its accounting and portfolio-management capabilities.
Must-Have Features in Block Management Software
Now that you have a selection of great options when it comes to block management software, here are some things you should look out for – make sure your selection has these features to make your business run smoothly:
- Service charge accounting & invoicing: automated budget tracking, reconciliation, year-end statements
- Automated arrears & payment reminders: reduce missed payments, manual chasing
- Repairs & contractor management: support Section 20 workflows, assign tasks, log completion
- Resident portal & communication tools: online access for unit owners, messaging, documents sharing
- Document management: storage of leases, AGM packs, safety certificates, and other key documents
- Financial reporting & budgeting tools: cash flow forecasts, variance analysis, client-ready reports
- Integrations: bank feeds, accounting software, treasury or payment systems
- Scalability and mobile access: cloud‑based access for agents on-the-go and growing portfolios
Final Thoughts & Next Steps
A good block management software solution can transform your business. Whether you are a property professional, or you manage a block in your spare time, getting the best software solution for the size of your business will help you save time and money, as well as an awful lot of stress.
Our advice: create a shortlist of your preferred options and book yourself in for a free demo of those that are available (request a free demo with Landlord Vision here) and see which one fits your portfolio the best. You can also download our Block Management Software Checklist here (link) to make sure you’re on the right track.
Frequently Asked Questions
Q: What is the difference between block management and lettings software?
A: Block management software is designed for managing shared buildings (communal areas, multiple leases, service charge accounting), while lettings/property management software is typically focused on individual tenancies and rental operations.
Q: Is block management software compliant with ARMA/RICS guidelines?
A: Yes – most specialist platforms (like MRI, Landlord Vision, Resident) include compliance workflows, records for health & safety, building certificates, and support ARMA/RICS best practice.
Q: Can residents view accounts and documents online?
A: Yes – resident portals are standard, allowing unit owners to view service charge accounts, reports, documents and submit maintenance requests.
Q: What are typical implementation times and costs?
A: Implementation and cost vary: smaller tools like Landlord Vision or Resident can be up and running in a few days, while enterprise systems like MRI may take several weeks. Pricing is quote-based – book a demo or full setup walkthrough to understand timelines and costs.
Q: How secure is resident data?
A: All reputable platforms are cloud‑based and GDPR‑compliant – employing encryption, secure servers and industry-standard security policies.
