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If you’ve ever tried to keep track of tenants, rent payments, and maintenance jobs using spreadsheets, you’ll know it’s only a matter of time before things start slipping through the cracks. Accommodation management comes with hundreds of small moving parts – from compliance checks and rent reminders to simple things like logging repairs.
That’s where accommodation management software comes in. It gives landlords, letting agents, and property managers a single, secure place to handle the everyday running of their properties. Instead of juggling documents, invoices, and WhatsApp messages, you can manage it all from one dashboard – saving time, reducing errors, and keeping everyone in the loop.
In this guide, we’ll look at some of the top accommodation management software available today. Some of these systems are global, others are designed specifically for the UK rental market, but all of them aim to make life easier for landlords, agents, and tenants alike.
What to Look for in Accommodation Management Software
Before signing up for anything shiny and new, take a moment to think about what you actually need from property management software. The best software solutions aren’t necessarily the ones with the longest feature list – it’s the one that quietly solves your everyday headaches.
Take compliance, for example. Between Right to Rent checks, EPC renewals, and the ever-changing rules around Making Tax Digital, it’s easy to lose track. Good software will nudge you before a certificate expires and keep every document in one secure spot. If you’ve ever spent an hour rummaging through old emails for a gas safety cert, you’ll know how valuable that is.
Then there’s the money side. Accounting and rent tracking are the backbone of any landlord’s workflow. The best platforms plug straight into your bank account, automatically match payments to tenants, and give you a quick snapshot of what’s overdue. Some even go further, letting you file your digital tax return directly through the software – no separate spreadsheets required.
Tenant communication is another one to check. Look for portals or apps where tenants can report repairs or download receipts without sending a single text. It sounds small, but it keeps everything polite, logged, and in one place – which is a lifesaver when you’ve got several properties ticking along at once.
And finally, usability matters more than people admit. You shouldn’t need to be an accountant or a coder to use your own system. A clean dashboard, cloud access, and a support team that actually answers emails – those things count for a lot more than fancy graphics.
Landlord Vision
There’s a reason Landlord Vision keeps showing up in these lists: it’s built for the UK, by people who clearly understand what running rental properties here actually involves. It’s one of the few tools that combines accounting, maintenance, and communication in a single, cloud-based dashboard without feeling bloated. Property owners love this cloud based software.
You can link your bank feeds, so rent payments appear automatically; upload tenancy agreements and certificates; and even submit your digital tax return straight to HMRC. Everything from MTD compliance to tenant reminders happens quietly in the background. The time saved on admin alone more than pays for the subscription – you’re always on top of your financial performance.
What landlords tend to like most is how “joined up” it feels. If a tenant reports a repair, it flows into your tasks. Once fixed, the cost goes straight into your expenses. You end up with a clear record of what’s been done, what’s due, and where your money’s going – all from one screen. It’s an end-to-end solution that genuinely lightens the load, and they offer free support whenever you need it.
Prices start from around £19.97 a month, and there’s a free demo if you want to take it for a spin first. It’s not the cheapest, but for UK landlords who want something reliable, help you stay compliant, and straightforward, it’s hard to beat. Perfect for single property landlords, right up to commercial property management.
PayProp
If Landlord Vision is about all-round management, PayProp is about financial precision. It started life as a payments automation platform, and it still shows – everything revolves around handling rent safely and efficiently.
The idea is simple but powerful: tenants pay into a central client account, PayProp automatically allocates the funds, and landlords and contractors get paid without you touching a thing. Every transaction is logged, reconciled, and ready to report. For anyone managing a large rent roll – say, a letting agency or a landlord with dozens of tenancies – that accuracy is priceless.
It’s not just about saving time, though it does that in spades. It’s also about trust and transparency. Landlords can see exactly when rent lands, tenants get clear receipts, and your books balance themselves. Think of it as a financial assistant that never calls in sick.
That said, PayProp isn’t a full property management suite. It won’t track maintenance jobs or store compliance documents – crucial areas of tenancy management. But as a plug-and-play payments engine that integrates neatly with UK banks, it’s superb at what it does.
Pricing is on request – usually based on the size of your portfolio – but most users agree it’s worth the peace of mind it delivers.
Re-Leased
If your portfolio includes both commercial and residential properties, Re-Leased is one of the more modern, flexible systems you can pick. It’s a cloud-based platform that focuses heavily on finance and forecasting – ideal for landlords or managers who want a clearer sense of how their investments are performing day to day.
The dashboard gives you a live picture of rent payments, arrears, and lease expiries, so you’re never caught out by a date sneaking up on you. You can even connect it to your accounting software, like Xero or QuickBooks, so the numbers update automatically. It feels more like using a business tool than a traditional landlord system, which suits owners running larger or mixed portfolios.
It’s not quite as plug-and-play as Landlord Vision, and it can be overkill for smaller setups, but for anyone who treats their property portfolio like a business (because it is one), Re-Leased hits the mark. Expect to pay around £50 a month, depending on your package.
Resident (formerly ResMan UK)
Resident – which you might remember as ResMan UK – has made a bit of a name for itself among housing providers, student operators, and larger letting organisations. The idea is to bring everyone into the same space: landlords, property managers, tenants, contractors, the lot.
At its best, it feels like a digital hub rather than just a record system. Tenants can log repairs, check their rent balance, or message your team directly through the platform. Meanwhile, you can track every request, schedule maintenance, and monitor contractor performance without picking up the phone.
The layout is clean but detailed, and while it takes a little time to set up, the payoff is smoother communication and far less confusion. It’s built with scale in mind – ideal if you’re managing hundreds of units or need different team members to access specific parts of the system.
Resident doesn’t publish prices, but most users describe it as a mid- to high-tier option. You’re paying for the depth of its collaboration tools, not just another landlord portal.
Kinetic
Managing student accommodation comes with its own special kind of chaos – move-in days, deposits, room swaps, endless emails. Kinetic was built to tame that chaos. It’s used by universities and private student housing providers across the UK, handling bookings, allocations, and maintenance tickets in one connected system.
What’s nice about Kinetic is that it understands the academic year. You can group tenants by course or building, generate reports by term, and easily manage the rolling wave of new arrivals. Maintenance teams can see open jobs in real time, and students can log issues through their phones rather than trekking to reception.
It’s very much a professional-grade solution, so smaller landlords probably won’t need this level of functionality. But if you’re managing hundreds of beds or working with a university partner, it takes the edge off what’s usually a stressful job. Pricing is bespoke, but expect enterprise-style quotes rather than small-business rates.
Guesty
If your income leans more toward short-term lets or serviced apartments, Guesty is probably the tool to look at. It’s built for people juggling listings across multiple platforms – Airbnb, Booking.com, Vrbo, and so on – and it handles all of the boring stuff you’d rather not do manually.
Messages, check-in details, cleaning schedules, and payments all sync automatically, so you’re not copying and pasting between apps. The system even sends pre-written guest messages and reviews if you want to fully automate the process.
Guesty is very polished but aimed mainly at volume operators. A host with one or two flats may find it too heavy-duty, while agencies managing dozens of listings will love the structure it brings. Pricing starts at around $27 per property per month, depending on features.
RezControl
Run a boutique hotel or guest house? RezControl was designed with you in mind. It’s a UK-based property management system that handles reservations, billing, and guest communication under one digital roof.
It’s built to be straightforward – no complex menus or jargon – which makes it a favourite among small independent operators who need professional tools without enterprise software headaches. You can see live room availability, manage payments, and message guests all from one clean interface.
RezControl’s customer support often gets praise too, which matters when you’re running accommodation where every minute counts. Pricing is quote-based, but it’s usually competitive for what it offers.
Clock PMS
At the bigger end of the hospitality scale, Clock PMS+ is a well-known name among hotels and serviced apartment companies. It’s more than just booking software – it handles housekeeping, billing, and channel management, so you can run your entire operation from a single login.
What sets it apart is the automation. Once a booking is made, Clock can trigger everything that follows – from sending confirmation emails to allocating rooms and even posting invoices. It’s one of those systems that, once you get used to it, you wonder how you ever managed without it.
While it’s global, it integrates well with UK-based payment systems and hotel platforms. Prices start from around €50 per property per month, depending on your setup.
How to Choose the Right Accommodation Management Software
There’s no shortage of clever tools out there – the real trick is finding one that fits you. A landlord with a few buy-to-lets has different needs to a letting agency managing 500 tenants or a guest house that doubles as a family business.
Start by looking at portfolio size and property type. Small residential setups often get the most value from something all-in-one like Landlord Vision, while multi-user agencies might need PayProp for the heavy lifting on rent collection.
Then consider whether you want landlord-first or agency-first tools. Landlord-focused systems keep things personal and straightforward. Agency systems, by contrast, often have deeper reporting, permissions, and audit features.
Scalability is another big one. If you’re planning to grow, pick something that integrates with your accounting platform or CRM – it’ll save you a major headache later. And don’t skip the free demo. Ten minutes of clicking around a trial version will tell you far more than a features list ever will.
Final Thoughts & Next Steps
At its best, accommodation management software isn’t about ticking boxes – it’s about buying yourself time and peace of mind. Whether that’s automating payments, cutting down on admin, or simply keeping all your data in one place, the right system pays for itself many times over.
For most UK landlords, Landlord Vision remains a standout choice. It’s a powerful platform, purpose-built for the UK market, covers everything from accounting to compliance, and is surprisingly easy to learn. But whatever your setup – student lets, short-term stays, or commercial units – investing in the right software will make the entire business run smoother.
If you’re curious, try the Landlord Vision free demo and see what it can do for your portfolio. It’s often the small changes – a few automated tasks, one clean dashboard – that make the biggest difference.
