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UK property regulations are rarely the most exciting topic to think about, but they are a critical part of being a landlord or property manager. Whether it’s gas and electrical testing, EPC ratings, fire safety or asbestos reporting, failing to comply carries serious consequences which can range from fines and reputational damage to a threat to the safety of your tenants.
For landlords, property managers, compliance officers and anyone involved in rental property management, there is help at hand in the form of property compliance software. This is a practical way to stay on top of everything you need to know about compliance for your entire property portfolio, and we’re going to run through the five best options on the market in this helpful guide.
Whether you manage a single rental property or a diverse property portfolio, the right software can reduce admin, support safer homes and help you meet your legal obligations in confidence. Let’s have a look at what we mean by property compliance software, and how it can help your business.
What Is Property Compliance Software?
Property compliance software is usually tied into property management software. In simple terms, it’s a piece of software that you can use to stay up to date with essential safety and legal obligations, as opposed to the finance and other areas of property management. You’ll find a range of compliance-specific tools which focus on the statutory side of property management.
This can include:
- Tracking and storing certificates (e.g. gas, electrical, EPC)
- Automating reminders for inspections and renewals
- Maintaining an evidence trail of completed tasks to prove you are onto of things
- Communicating with tenants to arrange access or notify them of works
In one centralised platform, you will be able to manage compliance status across your entire portfolio, which will streamline your workload and protect you against non-compliance.
UK-Specific Compliance Challenges
Managing compliance in the UK rental sector is far from easy. It’s not just about providing a comfortable home for your tenants, it’s about navigating a complex patchwork of overlapping regulations and safety duties. This can include:
- Gas safety and annual testing
- Electrical safety and EICR inspections every five years
- Fire safety, including smoke alarm checks and RAAC assessments
- Energy performance (EPC ratings)
- Asbestos management and reporting
- Lift safety, particularly in blocks or HMOs
Multi-unit or mixed-tenure developments bring with them extra complexity around accessibility, tenant communication and record keeping.Property management can be a full time job in itself, without the right support.
It’s worth noting as well, that regulators may call on an audit at any time, so having evidence of your compliance can save you an awful lot of stress and hassle.
Must-Have Features in Compliance Platforms
Before we list the best property compliance software around, we thought it would be a good idea to highlight what features you should be looking for that make the biggest difference to the day-to-day running of a property management business:
- Automated certification reminders and renewals
- Central certificate storage with secure document management
- Tenant messaging systems (SMS, email, confirmations)
- Audit-ready logs with timestamps and user trails
- Integration with contractors or scheduling platforms
- Dashboards showing compliance by property or certificate type
- UK data hosting, GDPR compliance and secure backups
When combined, these tools will help you carry out, track and report on your legal duties, while crucially helping to reduce stress and workload on you!
How We Selected These Tools
To show our working, we looked at the following in order to determine which tools should make our list:
- UK-specific compliance support
- Real-world user feedback, reviews, or case studies
- Suitability for a range of landlord types (from solo owners to large clients)
- Modern, user-friendly interfaces that make complex tasks much easier to navigate
Quick Comparison Table
| Software | Best For | Coverage | Key Feature | Price Range |
| Landlord Vision | Small landlords & block managers | Full statutory coverage | Built-in compliance & certificate tools | From £19.97/month |
| PaTMa | Landlords needing basic compliance | Gas, EPC, EICR | Automated alerts & timelines | Free–£25/month |
| Voicescape | Social housing & large portfolios | Fire, access, communication | Tenant engagement automation | Bespoke pricing |
| ProComply | Corporate compliance teams | Broad compliance frameworks | Central compliance hub & risk tools | Bespoke pricing |
| Property Inspect | Inspection-heavy portfolios | Fire, gas, electrical | Advanced inspection & reporting | From £25/month |
Tool Reviews
1. Landlord Vision
Best for: Small landlords or micro-block managers
Overview
Landlord Vision is an all-in-one property management software solution that seamlessly integrates property compliance tools into the system. You can track gas safety, electrical checks, fire safety compliance and more, all while managing tenants, tenancy, maintenance and service charges in one place.
It’s also scalable, so whatever the size of your portfolio, you can tailor the tools to make your life so much easier. You can link it to bank accounts, communicate with your tenants, store documents, track expenses – as well as compliance management to stay ahead of potential risks.
Pricing: From £19.97/month, with free demos available
Key Features:
- Compliance alerts for key certificate dates
- Built-in document vault with expiry tracking
- Tenant messaging via email/mail merge
- Contractor access and task delegation tools
- Fully UK-focused support and regulations coverage
Key Benefits:
- Great value
- Simple to use, with no add-ons needed
- Comprehensive range of property management tools
- Great for tracking certificates alongside tenancy data
2. PaTMa
Best for: Cost-conscious landlords needing basic compliance reminders
Overview:
PaTMa is a lightweight property tool that includes basic compliance management features such as certificate tracking, EPC alerts and safety reminders. Ideal for property owners who don’t need full-fledged management software but want help staying organised.
Pricing: Free for core features, paid plans from £8/month
3. Voicescape Compliance
Best for: Housing providers and local authorities
Overview:
Voicescape’s compliance platform focuses on large-scale tenant engagement – automating SMS, voice calls and emails to gain access and track communication outcomes. It’s built to improve compliance through communication, helping organisations reach hard-to-access tenants and demonstrate due diligence.
Pricing: Bespoke based on organisation size and service needs
4. ProComply
Best for: Compliance-led property businesses
Overview:
ProComply is designed for landlords and companies with complex safety and statutory reporting responsibilities. It supports risk matrices, detailed compliance status reports and role-based access control for larger teams.
Pricing: Custom, based on modules and size of deployment
5. Property Inspect
Best for: Teams managing frequent property inspections
Overview:
While not exclusively a compliance platform, Property Inspect offers detailed inspection tools and scheduling features that support fire, gas and electrical safety workflows. Great for letting agents and managers with high inspection volumes.
Pricing: From £25/month depending on portfolio size
How to Choose the Right Compliance Tool
Does it all feel a bit overwhelming? Don’t worry, here are some pointers to help you sort though the above and pick out the one that is going to have the biggest positive impact on the way you run your business. Ask yourself the following questions:
- How complex is your property stock? The more properties and certifications you manage, the more powerful the tool needs to be.
- Do you need audit-ready records? Look for timestamped logs and certificate expiry alerts.
- Do you communicate with tenants regularly? A good messaging system will reduce no-access issues and keep tenants informed.
- Do you need integrations? Some platforms integrate with contractor systems, PMS tools, or even bank accounts and accounting software.
- What’s your setup preference? Are you looking for plug-and-play SaaS or bespoke onboarding and training?
Final Thoughts & Next Steps
We mentioned the word ‘overwhelming’ in the previous section – that’s exactly what a lot of property managers and landlords feel when it comes to compliance. But it doesn’t have to be that way. With the right property management software, you can reduce the amount of time you spend on admin, lower the risk, stay ahead of changing regulations, and most importantly, save yourself a lot of unnecessary stress.
Consider the points in the sections above, and think about how you want to scale your business in the future. Aim for a software solution that can grow as you grow. Book in for a free demo where you can and get a feel for the software. This will help you identify, in real time, which features will make the most difference to you.
Make a start here, with a free Landlord Vision demo.
