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Looking for the best HMO management software in the UK? We compare reputable options including Landlord Vision, Arthur Online, Hammock, Property Hawk, and Rentila. We focus on HMO essentials like room by room rent tracking, licensing and safety compliance, maintenance workflows, and scalability.
Managing Houses in Multiple Occupation can feel high risk. You are dealing with multiple tenants under one roof, separate rent schedules, heavier wear and tear, and tighter compliance duties. HMOs often involve extra legal duties as well, including licensing rules and safety requirements, so having reminders and document control in one place makes a difference.
The right HMO management software helps you stay organised and reduce admin. It keeps rent tracking, documents, reminders, and maintenance workflows in one place, so fewer things slip through the cracks.In this guide, we compare the top HMO management software options used by UK landlords. We focus on compliance tools and room level rent tracking, so you can shortlist the best fit for your portfolio.
Key Features to Look for in HMO Software
Not all property management software is created equal, especially when it comes to HMO properties. So before we get into some specific options, it’s important to establish what you want to get out of your property management software. Which of these key features would help you the most?
- Multi tenancy support: Track tenants, rooms, and agreements within the same property.
- Licensing and safety certificate tracking: Stay on top of HMO licences, gas safety, and other compliance documents.
- Automated reminders: Set reminders for inspections, renewals, and deadlines.
- Tenant onboarding and communication: Streamline move in and keep messages in one place.
- Room level rent tracking: Track payments, deposits, and arrears per room.
- Maintenance and contractor coordination: Log issues, assign contractors, and track progress.
- Accounting integrations: Connect to tools like Xero or QuickBooks for smoother reporting.
- Cloud access: Manage your HMO data from any device when you need it.
Top HMO Management Software Solutions for UK Landlords
Read on for our run down of the five best property management software platforms, each of which are designed with HMO management in mind.
1. Landlord Vision
Best for: UK landlords with growing HMO portfolios who want stronger compliance control, room level rent tracking, and clear financial visibility.
Landlord Vision is a UK focused property portfolio management platform built for landlords who have outgrown spreadsheets and paperwork. It is desktop first, designed for landlords running property like a business, where compliance pressure and admin volume rise as portfolios grow.
For HMOs, Landlord Vision supports room level tenancy setup and separate rent schedules, so you can track income and arrears at the right level. It also helps you stay on top of HMO administration with task tracking, reminders, and secure document storage for certificates and licences.
Landlord Vision also links rent, expenses, and reporting in one system, which helps when you are managing multiple tenants and higher transaction volume across a portfolio.
Key features
Landlord Vision includes a strong set of tools for HMO management, where admin volume is higher and compliance risk is easier to miss. It suits UK landlords running growing portfolios who want one system for day to day management and clearer financial visibility.
| Feature | Description |
| Room level tenancy and rent management | Room level tenancy setup, so each room can be managed as its own tenancySeparate rent schedules per tenant, useful for shared houses with different move in dates and payment patternsArrears visibility across tenants and properties, so overdue rent is easier to spotClear records of rent history per tenant, supporting smoother follow up and admin |
| HMO compliance and document control | Central document storage for HMO licences, safety certificates, and tenancy paperworkCompliance reminders for inspections, renewals, and key deadlines, helping reduce the risk of missed datesTask tracking for recurring HMO admin, so processes stay organised and repeatableA clearer audit trail for key documents and dates, useful when managing higher risk properties |
| Maintenance tracking and contractor coordination | Maintenance logging to track issues and repairs in one placeJob workflows and follow ups, useful when multiple tenants raise issues across the same propertyRecords of what was reported and what action was taken, helping you stay on top of repeat issuesA more organised view of outstanding jobs across your HMO portfolio |
| Property level finances and reporting | Property level income and expense tracking, useful where HMO transactions are more frequentBank feeds and reconciliation, reducing manual finance adminReporting, including profit and loss views, to monitor performance across the portfolio with more clarity |
Pricing
- Starter (5 tenancies) £19.97
- Standard (10) £29.97
- Premium (15) £39.97
- Enterprise (25) £84.97
2. Arthur Online
Best For: Highly customisable workflows for landlords managing multi unit portfolios
Arthur Online is a flexible property management software system that is well-suited to multi-unit rental portfolios. It is especially popular among landlords who want to automate their workflows, from tenant communication to maintenance reporting and automated rent reminders.
It’s a platform that integrates seamlessly with Xero and QuickBooks, which makes financial reporting much quicker and easier, and it also supports custom fields which enables you to tailor it to specific HMO properties.
Arthur Online is more complex than other tools that we’ll look at on this list, but it has proven very popular with landlords with growing portfolios and mixed asset types. The fact that the features can be customised means that it can make complex tenant management tasks much more straightforward.
Pricing
Packages start from £70 per month, rising up to £126 per month.
3. Hammock
Best For: Finance-first tenancy management
Hammock’s property management software is all designed around your finances. You can connect it directly to your bank to give you real-time insights into your rent payment and cash flow. This makes it ideal for landlords that want to keep a close eye on their money.
Some HMO landlords may find that Hammock is slightly limited, in that it doesn’t offer room-by-room tenancy tracking, but there are many other features that are ideal if you manage multiple properties – rent reminders, expense tracking, digital document storage. Hammock is ideal for landlords that are confident about compliance, but want to stay on top of their financial performance.
Pricing
Hammock’s packages start from as little as £8 a month for landlords with one property, rising to £31.50 a month.
4. Property Hawk
Best For: Budget-friendly property management
Property Hawk has been around for decades and is a real pioneer in the property management space. They offer free software to landlords which includes all of the basic tools that you’re likely to need – tenancy tracking, rent scheduling and maintenance logging.
There are much more complex and feature-heavy solutions available, and some of the interface does look a little dated. However, this is a great piece of free software that can help you keep you organised so it’s well worth your consideration as an entry-level solution.
Pricing
Free to use
5. Rentila
Best For: All-in-one solution with app support and basic multi-property management
Rentila is a cloud-based property management solution that supports everything from tenancy management to document storage. It prides itself on being an ‘all-in-one’ solution – taking the stress away from landlords and streamlining as many tasks as possible. Despite being created in Bulgaria, it has full UK functionality.
It might be slightly more limited than some UK-native platforms, and some it is slightly limited in terms of HMO-specific features, but it does still offer support for multiple tenants across multiple properties, like automated rent reminders and deposit tracking in a user-friendly format.
Pricing
There is a free option for landlords with one property, and the most expensive ‘Gold’ package is £9.90 per month, plus tax.
How to Choose the Right HMO Software for Your Needs
If this feels slightly overwhelming, that’s completely understandable. There are a lot of options out there, all offering something slightly different. So our advice is to always come back to the key things that matter to you, which should inform your decision:
- Consider portfolio size and complexity: The size of your portfolio will dictate the complexity of the solution – make sure you use software that can cope with the number of properties you rent.
- Agency vs. solo landlord needs: Do you need tools that allow for multiple users, restricted access, or team collaboration?
- Importance of integrations and automation: Integration with accounting tools like Xero or QuickBooks can save hours each month.
- Mobile access if you manage on-the-go: Cloud based services can help you keep on top of things while you’re on the move.
- Trialling options before full commitment: Take advantage of free trials and demos to make sure you’re comfortable before you spend your money.
Take the Next Step: Try Landlord Vision’s HMO Management Tools
If you’re looking for an intuitive, UK-specific property management platform that takes a lot of the stress of managing HMO properties, then Landlord Vision is a great place to start. Powerful features combined with a user-friendly interface; it’s easy to pick up even if you’re new to property management software, and it can save you a lot of time and hassle.
Our advice is to book in for a demo or start a free trial today. You’ll get to see Landlord Vision’s HMO tools in action, and how the platform supports landlords managing growing portfolios.
Frequently Asked Questions
Q: Do I need specialist software for HMOs?
A: While you may not need specialist HMO software, it is strongly advisable. General property management software can be helpful, but those solutions are simply not built to handle the complexity of HMO. Putting faith in the wrong type of software could lead to things being missed, and quite frankly, it’s not worth the risk.
Q: What’s the best free HMO management software?
A: Options like Property Hawk are decent, entry-level solutions that are good for dipping your toes into the world of property management software. Landlord Vision offers a 14-day free trial and may be more cost-effective in the long run.
Q: How much does HMO software cost in the UK?
A: Entry-level plans start at around £5 per month, while more comprehensive platforms range from £20 to £60+. Many providers, including Landlord Vision, offer a free trial so you can test the software before committing. Make sure you do this so that you know you are making the right choice.
