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Commercial property management isn’t just “residential at scale.” Office blocks, retail parades and industrial parks bring multi-tenant leases, service charges, rent reviews and escalations, plus break clauses that trigger time-sensitive tasks – a lot going on all at once. It’s easy to get a bit lost with it all.
Good software helps you keep clean accounts (including UK VAT), stay on top of facilities, and surface portfolio-level insights your finance team can trust. This guide focuses on the UK market and the tools that make quarter-end feel boring – in the best possible way.
Key features to look for in commercial property software
Start with lease management. You need native support for multi-let units, stepped rents, rent reviews, expiries and breaks – ideally with reminders that turn clauses into tasks.
Then accounting & service charges: budgeting, apportionment and reconciliation, clear tenant statements, and VAT handled correctly.
Add facilities and asset tracking so planned maintenance doesn’t live in spreadsheets.
Round it out with portfolio dashboards, tenant portals for comms and documents, and integrations into your finance/CRM/BI stack. If you’re filing digitally, check MTD-ready workflows (or integrations) that suit your tax position.
Best Commercial Property Management Software (UK)
Use this quick view as a navigator; the detailed write-ups follow.
Quick comparison table
| Software | Best for | Lease management strength | Accounting & service charges | Facilities management | Pricing transparency |
| Landlord Vision | UK landlords / small mixed portfolios | Handles basic commercial terms | UK VAT + MTD workflows | Work orders/basic logs | Published tiers |
| Re-Leased | Dedicated commercial teams | Strong event/rent review tracking | Robust service charge tools | Planned/reactive FM | Quote |
| MRI (Qube PM) | Managing agents/complex service charge | Mature lease & event tools | Deep UK service charge | FM modules available | Quote |
| Yardi (Breeze/Voyager) | Breeze: lighter CRE; Voyager: enterprise | Configurable commercial stack | CAM + budgeting/forecasting | FM modules | Breeze guide; Voyager quote |
| MRI Horizon | Enterprise portfolios/IFRS 16 | Enterprise-grade | Advanced SC + multi-entity | FM modules | Quote |
| Propman | UK agencies needing strong accounting | Good commercial coverage | Strong UK accounting/SC | Planned tasks | Quote |
| Arthur | Small mixed resi/commercial | Core lease handling | Clear invoicing; light SC | Contractor/tenant app | Published tiers |
| SAP RE-FX | SAP-centric enterprises | IFRS 16/ASC 842 focus | Finance-native controls | Via SAP stack | Quote |
| Coyote | Asset/investor analytics layer | N/A (sits over PM data) | Pulls from source systems | N/A | Quote |
1) Landlord Vision
Best for: UK landlords with residential properties and small commercial/mixed portfolios that want straightforward accounting with MTD support.
Overview: Landlord Vision is a UK-first platform that gives landlords clean bookkeeping, digital record-keeping and MTD-friendly workflows. If your commercial exposure is modest – say a parade unit on an FRI lease or a few small offices – LV handles rent payment schedules, expenses, statements, basic maintenance and reporting without the overhead of an enterprise stack. The interface leans practical rather than flashy, but that’s the charm: you can get from invoice to reconciliation quickly, and export clean figures to your accountant with minimal fuss. Easy to use, quick to set up. It’s the real deal.
Key features (UK-relevant): MTD workflows, UK VAT handling, tenant statements, work orders/basic maintenance, bank feeds/exports, thorough financial reporting.
Strengths: Fast setup, clear reports, landlord-friendly pricing – a comprehensive solution. Great for property managers with all kinds of different portfolios.
Pricing: Transparent tiers on site.
Website: landlordvision.co.uk
2) Re-Leased
Best for: Commercial property teams managing multi-let offices, retail and industrial with modern, cloud-first workflows.
Overview: Re-Leased is built for CRE operations: event-driven lease management, arrears chasing, portfolio dashboards and tasking that keeps property and finance in lockstep. It’s widely adopted in the UK market and plays nicely with analytics and finance tools, which helps when you need board-ready packs at speed.
Key features: Lease events (reviews/breaks), arrears workflows, service-charge budgeting and reconciliation, portfolio KPIs, integrations to finance/BI.
Strengths: Commercial-native feature set; intuitive dashboards; strong portfolio views.
Pricing: By quote (tiered packages).
Website: re-leased.com
3) MRI Software (Qube PM)
Best for: Managing agents and property owners who need deep service-charge accounting and mature controls.
Overview: Qube PM (now under the MRI umbrella) has long been a staple in the UK, prized for its accounting depth and service-charge tooling. It suits organisations with complex estates, multiple entities and an internal finance team that wants granular controls and audit-friendly reporting.
Key features: Advanced service-charge budgeting/apportionment, lease events, arrears, nominal/GL reporting, document management, contractor control.
Strengths: Accounting horsepower; UK maturity; scalability.
Pricing: By quote.
Website: mrisoftware.com
4) Yardi (Breeze & Voyager)
Best for: Breeze for lighter-weight commercial portfolios; Voyager for enterprise CRE running end-to-end on one stack.
Overview: Yardi offers two clear paths: Breeze with a modern UI and straightforward onboarding, and Voyager with the full enterprise suite (marketing, CRM, budgeting/forecasting, construction, FM, BI). UK teams often graduate from Breeze to Voyager as complexity grows, keeping everything in the same ecosystem.
Key features: Rent/lease management, CAM/service charges, budgeting, facilities modules, analytics, broad integrations.
Strengths: Huge ecosystem; proven at scale; flexible deployment.
Pricing: Breeze has guide pricing; Voyager by quote.
Website: yardi.co.uk
5) MRI Horizon
Best for: Enterprises needing multi-entity, multi-currency control and IFRS-grade finance modules.
Overview: Horizon targets complex portfolios and corporate real estate. Think GL/AP/AR built in, IFRS 16 lease accounting, robust service-charge controls and forecasting, with FM modules available. Typically chosen where finance wants a single source of truth that plays nicely with ERP and BI.
Key features: IFRS 16, intercompany/multi-entity accounting, service charges, reporting/forecasting, FM.
Strengths: Enterprise finance depth; compliance; control.
Pricing: By quote.
Website: mrisoftware.com
6) Propman (Grosvenor Systems)
Best for: UK agencies that put accounting accuracy and service-charge workflows first.
Overview: Propman blends property management with strong accounting, giving teams the debtor/creditor control and nominal reporting they need, plus time-saving service-charge tools. It’s a natural fit for managing agents who want reliable outputs without building a custom stack.
Key features: Detailed SC budgeting/reconciliation, arrears and credit control, scheduled reports, document handling.
Strengths: Accounting depth; UK focus; predictable reporting.
Pricing: By quote.
Website: grosvenorsystems.com
7) MRI Qube PM (legacy naming)
Best for: Managing agents and owners who need deep UK service-charge accounting with mature PM controls.
Overview: MRI Qube PM is a UK-proven property management and accounting system. It shines on service charges (budgets, caps, multiple schedules and apportionments, reconciliations) and ties that to robust accounting and reporting at property/portfolio level. Diary tools cover rent reviews, lease expiries and inspections, while maintenance can be run as planned/reactive with contractor links (e.g., Fixflo). If you’re producing service-charge packs and audit trails every quarter, Qube PM earns its keep.
Key features: Service-charge budgeting & reconciliation; full property accounting with P&L/BS per property; bank rec; planned/reactive maintenance; diary for reviews/expiries/compliance.
Strengths: Accounting horsepower; UK service-charge maturity; integrations in the UK ecosystem.
Pricing: By quote.
Website: mrisoftware.com
8) Arthur Online
Best for: Smaller portfolios and mixed residential and commercial properties where ease of use and mobile apps matter.
Overview: Arthur is UK-based, with intuitive tenant/contractor portals and straightforward financial flows. It covers light commercial or mixed portfolios well, with clear, published pricing that scales as you add units.
Key features: Tenancy/lease tracking, contractor portal, tasks, invoicing, Xero/QuickBooks-style integrations.
Strengths: Easy onboarding; mobile-first; transparent pricing.
Pricing: Published tiers (from a low monthly base incl. unit bundle).
Website: arthuronline.co.uk
9) SAP Real Estate Management (RE-FX)
Best for: Large organisations that already use SAP for finance and want leases, postings and reports in the same system. Not a typical landlord/agent tool.
Overview: RE-FX stores your lease details (rents, reviews, options) and automatically posts the right accounting entries into SAP each month. It also handles IFRS 16 (the lease accounting rule big companies follow) and works across multiple companies and currencies.
Key features: Aimed at those of you that are already on SAP, with emphasis on audit trails and consolidated reporting.
Strengths: Compliance; control; native SAP reporting.
Pricing: By quote via SAP/partners.
Website: sap.com
10) Coyote Software
Best for: Asset and investment teams needing portfolio analytics and deal flow above their PM/accounting systems.
Overview: Coyote isn’t a traditional ledger. It consolidates data from PM systems and market sources, giving asset managers live views of income, voids and pipeline, with collaboration across teams. Use it as an analytics layer rather than a replacement for your core PM/accounting tool.
Key features: Data consolidation, asset/lease dashboards, deal tracking, reporting.
Strengths: Portfolio visibility; investor-friendly insights; collaboration.
Pricing: By quote.
Website: coyotesoftware.co.uk
Choosing the right commercial software
Start with your shape of portfolio and the jobs you actually do each month.
If you’re a landlord with light commercial exposure – a couple of small offices, a single shop unit on an FRI lease, or a mixed portfolio with residential plus a few commercial units – Landlord Vision is usually the shortest path to value. You’ll keep clean UK VAT, MTD-friendly records, rent schedules and simple maintenance all in one place, without the cost/complexity of an enterprise stack. It’s the right call when you want tidy books, statements your accountant won’t query, and you don’t need deep service-charge machinery.
If service charges run your month, or you manage multi-let buildings with caps, reconciliations and board packs, shortlist Re-Leased, Landlord Vision (again) and MRI Qube PM. Their strength is turning lease events and service-charge rules into reliable workflows and reports. Add MRI Horizon or Yardi Voyager only when finance needs IFRS-grade, multi-entity control.
Final thoughts & next steps
Shortlist two or three platforms that match your lease complexity and reporting needs. In each demo, bring a real scenario:
- A multi-let service-charge reconciliation with caps/differentials
- A rent review timeline with a conditional break
- A board-style portfolio report you actually use
Choose the one that turns those into five calm clicks – not a frantic spreadsheet marathon.
Book a Landlord Vision demo if your portfolio is mixed or you want MTD workflows from day one.
Frequently Asked Questions
What’s the difference between commercial and residential PM software?
Commercial tools are built for multi-let leases, stepped rents, reviews and service charges, plus portfolio-level reporting for finance. Residential platforms focus more on tenancy lifecycles and arrears with simpler accounting.
Do small landlords need commercial PM tools?
Not always. If you’ve got a single shop unit or a couple of small offices, a UK landlord platform can handle rent, costs, statements and MTD without the enterprise overhead. Step up when service charges and lease events become time-critical.
Is commercial PM software tax-deductible?
Software that’s used wholly and exclusively for your property business is typically an allowable expense. Always confirm with your accountant.
Which software supports Making Tax Digital (MTD) in the UK?
UK landlord-focused tools (like Landlord Vision) offer MTD-friendly workflows for income-tax submissions. Enterprise stacks focus more on IFRS 16 and financial consolidation, and usually integrate with your tax tools rather than owning MTD themselves.
