Landlord Vision is an on-line cloud based landlord software solution that allows you to better manage every aspect of your property business including:
• Creating and managing properties
• Setting up tenancies and rent schedules
• Entering full and partial rent payments
• Setting up property related tasks and reminders
• Tracking all your property related expenditures
• Analysing the performance of your portfolio with powerful 'one-touch' reports
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No, Landlord Vision is a solution to help landlords better manage their own property business. If you need a solution for letting agents please visit our sister website www.propertyportfoliosoftware.co.uk.
There is no restriction to the number of tenancies as there is a plan to suit all portfolio sizes.
With the Premium Plan you can manage up to 50 tenancies but additional packs of 50 tenancies can be purchased and bolted onto your account. For example, if you were managing 180 tenancies you would subscribe to the Premium Plan and purchase an addition 3 packs of 50 tenancies to give you a tenancy allowance of 200.
Choose the price plan that suits your needs. At Landlord Vision our plans are based on the number of active tenancies across your portfolios.
While any Expired tenancies will remain on your system for your records we would not count these towards your chosen plan.
During your free trial you can make use of our ‘Demo’ portfolio feature, which has sample data already populated for a typical portfolio. By activating this demo portfolio during your free trial you can run the features of Landlord Vision and see how it will help you to better manage your own property business.
Yes, you can enter data into the demo portfolio but remember that this data should only be for test purposes. The demo data will be deleted when you upgrade to a paid plan or after 30 days. If you want to start entering your own ‘live’ data into Landlord Vision then you should do this in the ‘free trial’ portfolio.
There are three automatically executed and rotated backup slots - a daily backup, a weekly backup (2-7 day old backup) and another weekly backup (8-14 day old backup).
We have an off-site backup solution based on Amazon Glacier. The off-site backup runs daily and each backup copy is kept for 90 days before being deleted. The off-site backup solution is available to paid subscription plans only.
Other than the rights and interests expressly set forth in Landlord Vision's Terms & Conditions, you own your data and retain all rights, title, and interest in the data you store with Landlord Vision.
Yes, absolutely! A letting agent only manages certain aspects of your portfolio. Don’t forget, as a landlord you need to submit complete property accounts to HMRC at the end of the year. Here are just a few things your letting agent would not be doing for you but that Landlord Vision can:
a) Recording all of your property related expenses
b) Keeping a track of any finance i.e. mortgage/loan repayments
c) Keeping a record of all your property related documents
d) providing accurate cashflow, profit and loss and tax payment estimates
Yes, multiple users can access the software but this depends on the Landlord Vision plan you have. For example, the 'Starter' plan gives access to three users only. However the 'Standard' plan gives simultaneous access to five users and the 'Premium' plan gives access to ten users at the same time.
It is not possible to move properties from one portfolio to another, as each portfolio is treated as a separate entity. For example, when a portfolio is created, the underlying financial accounts, like the chart of accounts, bank accounts etc., could be different across portfolios and this would make the task impossible.
If you wish to move a property from one portfolio to another, this needs to be done manually by deleting it from the existing portfolio and re-creating in the new portfolio.
Click on ‘Contacts’ from the main menu of your Landlord Vision screen. This will display a list of contacts catrgorised under different tabs. To add a new contact just press the 'Add contact' button and complete the two compulsory fields (‘Contact Name’ and ‘E-mail Addresses’). You can enter as much of the other fields as you wish and click on ‘Save’.
If you need to delete a single portfolio in its entirety, you need to go to the last stage in entering data and work backwards. For example, if your portfolio contains properties, tenancies, invoices and payments, you first need to delete the payments, then the invoices, then the tenancies, then the properties and finally the portfolio itself. This process also applies to expense invoices and payments.
If you wish to delete all of the portfolios in your database, please raise a ticket with the Landlord Vision Helpdesk and our team will do it for you.
If your properties are held in a Ltd company, to show this in Landlord Vision please set up your portfolio by setting the 'Ownership Type' to 'Company Owned'. Please note that the Income Tax report is not available for company owned portfolios. Instead you should provide your accountant with the Profit & Loss and Balance Sheet reports.
From the list of icons on the left hand side, click on the ‘Tenant Manager’ icon and this will expand a set of options below. From the list choose 'Payments’.
Click on ‘Add Payment’ and enter the details including ‘Payer’, ‘Date of Payment’ and ‘Payment Amount’. You can also enter the 'Payment Type' and which bank account the rent is being deposited into. Then click on ‘Save’.
From the list of icons on the left hand side, click on the ‘Tenant Manager’ icon and the second tab is ‘Tenancies’ where you click on ‘Create Tenancy’.
Enter the relevant information into ‘Primary Tenant’.
If you have more than one tenant i.e. husband and wife then enter one of them into ‘Secondary Tenants’.
Assign them a property in ‘Property Details’ where you can also assign a room if the property is an HMO.
The second screen is the ‘Tenancy Details’ screen and you are able to enter information as to the ‘Start Date’; ‘Expiry Date’; ‘First Rent Due Date’; ‘Payment Term’; ‘Rent’ and ‘Deposit’.
All these fields, except ‘Deposit’, are compulsory fields which need to be completed to create the tenancy.
There is an option to place a tick in the ‘LHA Tenancy’, ‘Rolling Tenancy’ and ‘Early Warning’ fields.
Place a tick in the ‘LHA Tenancy’ and several fields are revealed. If you haven’t any Local Authorities’ details in your contacts you will need to add their details using the shortcut icon at the side of the arrow.
Otherwise if your Local Authority details are already in your contacts, click on the down arrow and select the correct one.
Select the ‘LHA Authority Payment Term’, ‘LHA Authority Rent Amount’, ‘Tenant Payment Term’, ‘Tenant Rent Amount’ and click on ‘Save’.
Yes you can by accessing the ‘Overdue Rents’ tab within ‘Tenant Reports’. You can apply a filter so that you can see only one particular tenant or you can remove the filter so that you can see all overdue rents.
Even if your tenancies have been on-going for a number of years, you can still enter them into Landlord Vision => Tenant Manager, either manually or by importing csv files. For importing data, simply download our template files, copy the data from your spreadsheets into the template and then import this file.
• The date that rents are due and how much is due
• When payments were received and how much was paid
• Any charges applied to the rent schedule and when/if they are paid
• Any Bad Debts
• Outstanding payments
The ‘Overdue Rents Report’ enables you to view all arrears that are building up across your portfolio. You can view all arrears at once or you can use the ‘Edit Filter’ button to view arrears for just one tenant and/or a single property.
Landlord Vision allows you to import properties and tenancies using csv files. You can simply download our template files and then copy the data from your spreadsheets into the template and then import this file.
This will import your properties and tenancies into Landlord Vision.
We are also the team that designed the RLA Property Manager tool for the Residential Landlords Association (RLA) and its members. We have built a migration path whereby RLA members will be able to import their data into Landlord Vision.
If you have not already done so, please upgrade your RLA Property Manager to the latest version v.3.42. The software should offer you this upgrade automatically but in case it does not you can for an update via its main menu using 'Help -> Auto Update'.
To migrate please follow the steps below:
1. First open your RLA Property Manager programme and go to:
2. 'File -> Export Properties and Tenancies to Landlord Vision'.
3. You then have a choice to only transfer active tenancies or all of your tenancies regardless of status. After the selection you will be prompted to choose a location to save the file.
4. Once saved, open up Landlord Vision. If you haven't already created your portfolio for this data, please do so by clicking on 'Portfolios -> Create Portfolio'.
5. On the Portfolio screen, click on 'Import Properties & Tenancies from CSV File'.
6. Select the Portfolio from the drop-down list and then ‘Browse' for the LPM file that you just saved.
7. Finally, click on 'Import Data'.
Landlord Vision is the cloud based version of our triple award winning Landlords Property Manager software tool. It also has a significant number of enhancements. There is a manual update that allows you to migrate your properties and tenancies from Landlords Property Manager into Landlord Vision. Please visit the Landlords Property Manager to Landlord Vision FAQ's page to learn more.
Your tenants’ Direct Debits are collected by GoCardless, one of Europe’s leading Direct Debit providers based in London. They are an Authorised Payment Institution regulated by the Financial Conduct Authority and a Bacs-approved bureau.
Funds that have been collected for you are paid directly into your UK bank account. The amount transferred will be the total amount collected minus the fees, and will be paid into your account two working days from when a payment was collected.
When completing their Direct Debit authorisation form, your tenants will create a GoCardless account. Once created, they can log in to view their dashboard, including details of all their transactions, at any time.
When the Direct Debit mandate is created it will take four working days for the first payment to be submitted to BACS. Subsequent recurring payments will be submitted to BACS on each rent due date. If the rent due date falls on a weekend or bank holiday, the payment will be submitted to BACS on the last working day prior to the rent due date.
Yes, Landlord Vision is GDPR compliant in accordance with GDPR Principle 2 as our users' data is transmitted encrypted to a secure server held in the UK. Our website and policies were updated on the 25th May 2018.